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  1. Overview
  2. Product

Everything a job's numbers can tell you, in one place

Twelve views across one intelligence layer, grouped the way a contractor asks the question — is this job going wrong, what is it doing to my cash, and can I trust the numbers. Every document matched to the ledger, and every table out to Excel or Power BI.

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01

Catch the overrun

The four views that tell you a job is going wrong while there is still time to do something about it.

Cost vs estimate, by category

Actual cost against the budget it was sold on, split into labour, material, subcontract, equipment and overhead — so the variance has a cause, not just a number.

Variance by cost code · Cost-to-date · % spent vs % time Opens Costs & estimatesSee it in the demo →

Forecast at completion

EAC, variance at completion and months-to-budget-exhaustion from each job's own burn rate, refreshed as transactions post rather than at month-end — sharpened by frontier models trained on proprietary data.

EAC / VAC · Burn rate · Months to exhaustion Opens PredictionsSee it in the demo →

Overrun radar

Jobs ranked by exposure and by how far cost is ahead of schedule, with the driver named — the five you would ring this week, not the fifty in the ledger.

Ranked by exposure · Driver named · Week-one warning Opens ExecutiveSee it in the demo →

Committed cost & change orders

costed · committed · unapproved

Subcontracts awarded but not yet costed, and change-order work performed without an approval — the two ways a job's cost is worse than its ledger says.

Committed vs costed · Unapproved work · Subcontract exposure Opens Costs & estimatesSee it in the demo →

02

Run the money

What is owed, what is unbilled, and what the hours are really costing — the four views a controller opens every morning.

Money at risk, in one figure

$4.1M · four causes

Projected overruns, work done but not billed, receivables past 60 days and the overtime premium — summed, broken down, and never guessed at when a table is missing.

Exposure today · By cause · Top jobs Opens ExecutiveSee it in the demo →

Billing against cost (WIP)

Over- and under-billing per job, retention held, and how much of the portfolio you are financing rather than the owner.

WIP position · Retention · Cash tied up Opens Predictions → WIPSee it in the demo →

AR and AP aging

Aged receivables and payables by customer, vendor and job, with collection risk and the invoices most likely to pass 90 days.

Aging buckets · Collection risk · By job Opens AR / APSee it in the demo →

Labour burn, overtime and burden

Hours and loaded cost by job, month, employee and pay type — because on most jobs the overrun starts as hours, not as invoices.

OT & double time · Loaded rate · Burden & fringe Opens Labour & payrollSee it in the demo →

03

Trust the numbers

The views that keep the other nine honest: what is misfiled, what is missing, and how to get it out.

Financial audit findings

7 checks · 2 findings · 1 to review

Duplicate invoice numbers, unnumbered bills, round-number bunching, cost on closed jobs, unallocated cost and pay-rate outliers — each with the money it implicates and the rows to check.

7 checks · $ impact · Evidence rows Opens Financial audit

Costs posted where they should not be

Unallocated cost, closed-job postings and missing fields in the source data — found before they distort every number above.

Data health · Source gaps · Orphan cost Opens Data health

Manpower and productivity

Headcount and hours per job against the plan, with non-productive time and double-time hotspots surfaced before they are another month of payroll.

Crew mix · Non-productive time · Double-time hotspots Opens ManpowerSee it in the demo →

Export and API

CSV · Excel · JSON

Any table as CSV or Excel across every company at once, and every module as a JSON endpoint — so Power BI, Excel or a script reads the same numbers the dashboard does.

CSV / Excel · JSON endpoints · Power BI ready Opens Data tables · API Docs

Every tab, one line each: Executive · Costs & estimates · Labour & payroll · Manpower · AR / AP · Multi-company · Predictions · Financial audit · Data health · Bid opportunities · Data tables · API Docs.

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Agents

Ask once.
Approve the finished work.

Pay apps, RFIs, contract replies and cost-to-complete updates — built from your own ledger, documents and schedule, then held as a draft until someone on your team approves it.

33–52 s
per job in the samples below
1–3 h
the same work by hand
0
actions sent without approval
Agent · Riverside Apartments · J-1104Read-only to your systemsApproval requiredWorking
JR

Send the owner Pay App 7 with all the backup, and chase the CO-12 signature while you’re at it.

Working · reading the ledger, documents and schedule

  1. Pulled Pay App 7 from the ledger$412,860 this period · $371,574 due after 10% retainage · 14 SOV lines tied out
  2. Built the G702/G703 and the change-order logevery figure traced to a posted cost
  3. Collected 6 conditional lien waiversfrom the subs billing this period, in the project folder
  4. Checked CO-12$38,400 · agreed on site 9/12, still unsigned after 24 days
  5. Found the Pay App 6 thread with Dana in Outlooklast reply 9/3 · she asked for waivers with every application
  6. Saved a reply to your Outlook Draftsto Dana Whitfield · cc A. Morgan and Riverside AP · 4 attachments
OutlookDraftsDraft saved at 9:42 AM
DiscardAttachSignatureSensitivity: General
FromJamie Rivera <jrivera@samplecontracting.com>
ToDWDana Whitfield
CcAMAlex MorganAPRiverside AP
RE: Riverside Apartments (J-1104) – Pay Application No. 7, period ending 9/30/26 + CO-12 for signature
  • PDFPayApp-07_Riverside_G702-G703.pdf2.1 MB
  • XLSXChangeOrder-Log_J-1104.xlsx48 KB
  • PDFLien-Waivers_Conditional_x6.pdf3.4 MB
  • PDFCO-12_for-signature.pdf220 KB

Hi Dana,

Attached is Pay Application No. 7 for Riverside Apartments for the period ending September 30. The G702/G703, the updated change-order log and conditional lien waivers from the six subs billing this period are all in the package.

Work completed this period$412,860.00
Less retainage (10%)($41,286.00)
Current payment due$371,574.00
Billed to date / contract sum$1,307,500 / $4,000,000

One open item: CO-12 ($38,400 – level 2 corridor framing per ASI-009) was agreed on site on 9/12 and the work is in place, but we don’t have a signed copy yet. If you can sign and return it by Friday 10/9 we’ll carry it on Pay App 8; otherwise it rolls to November.

Alex is on site Thursday if the lender’s inspector wants to walk the corridor work before you approve.

Thanks,

Jamie Rivera
Project Accountant | Sample Contracting Co.
o (555) 014-2286 · jrivera@samplecontracting.com

From: Dana Whitfield <dwhitfield@riversidehp.com>
Sent: Thursday, September 3, 2026 4:18 PM
Subject: RE: Riverside Apartments (J-1104) – Pay Application No. 6

Thanks Jamie – Pay App 6 is approved and going to the lender this week. Please keep sending the waivers with each application.

Saved to your Outlook Drafts by the agent · reply on Dana’s thread, tone matched · nothing sends until you press Send

Checks before handing over4 of 4 passed

  • G702 ties to the G703$1,307,500 completed to date on both
  • Retainage matches the contract10% on work and stored material
  • Waivers complete6 of 6 subs billing this period
  • Recipients match the Pay App 6 threadno new addresses added
Audit trail · 5 entries
  1. READSage 300 CREPay App 7 and job cost, J-1104 · read-only
  2. READSharePoint/Riverside/Billing · 6 waiver PDFs
  3. READOutlookthread “Pay Application No. 6”
  4. WROTEOutlook Drafts1 reply · 4 attachments
  5. SENT—nothing · waiting for you

Sample job with demo data. Approving here sends nothing.

Read-only by design

The rules every job above follows.

  • Read-only to your systems

    Read-only logins, SELECT-only queries. It cannot post, pay or approve.

  • Drafts and new versions only

    Emails land in Drafts, files as a new version beside the old one.

  • Checked before it hands over

    Totals re-foot and tie to the ledger. A failed check is shown, never hidden.

  • A trail you can read

    Every system read and draft written is listed with the job.

  • Your data stays yours

    Your region in writing, or self-hosted. Never trains another customer’s model.

67 / 67attacks refused

A red-team set of T-SQL write and escape attempts — stacked statements, comment and string tricks, backups, waits, impersonation, linked servers — against the check every query passes. 19 real report queries still run.

2 layersof read-only

A read-only database login, and a SELECT-only check on every query: reports, the API, the demo and the agents’ own data tool.

0sends without approval

Tested through every path: a draft never sends on its own, a PM’s key can draft but not send, and every amount in an email must be one the answer showed.

Tested, not promised: these run in CI on every build. Our first red-team run found gaps — one comment trick hid a DELETE — so we rebuilt the check before publishing the number.

SOC 2 in progressPer-customer data separationNo third-party trackers on these pagesHow security works →

Also on the desk

Draft the email

To the owner, a sub or the PM — figures and attachments already in it.

Write the RFI

One numbered question, the drawings attached, due date set from the schedule.

Build or edit the Excel workbook

A new WIP schedule, or your team’s own sheet updated in place as a new version.

Build the PDF pack

G702, G703, change-order log and lien waivers, every figure tied to the ledger.

Set the automation

“Every Monday at 7, send me what moved” — tested on this week’s data first.

Raise the task

Hold a payment billing ahead of progress — with the reason and the figure.

Every document, matched to the numbers

Point it at your SharePoint and Dropbox job folders. Every estimate, change order, pay application and invoice is found, read, filed to the right job — and each figure on it is checked against the ledger, so a variance surfaces the day the document lands.

  1. FoundSharePoint
  2. Read14 fields
  3. FiledJob J-1104
  4. Matchedto the ledger
  5. Result—
ERP · read-onlyJ-1104 · Riverside Apartments
Waiting

Illustrative example with sample figures. In a deployment the folders are yours and the right-hand column is your ERP, read-only.

Get the numbers out, in the shape you already use

Every table behind these views is a JSON endpoint, and any table can be exported as CSV or Excel — filtered, or in full across every company at once. Power BI, Excel and your own scripts read the same numbers the dashboard does, which is also how an accountant checks them.

  • CSV or Excel for any table, with your own column order
  • "All companies" exports stack every company database into one file, tagged by company
  • Every module is also a REST endpoint — no connector project to get the data out
  • Read-only throughout: nothing here can change your accounting data
Contract value
$48.2M
Gross profit
21.4%
AR outstanding
$886K
Jobs at risk
3

The questions this answers, in the words you would use

Ask it the way you would ask your controller. Each of these is a live view in the dashboard rather than a report someone assembles — and each names the module it lives in, so you can check the claim against the product.

You ask“Which jobs are over budget, and on what?”

Three jobs are forecast over budget. The worst is J-1104 Riverside: labor is +$212K (14%) against estimate, and the finishes crew is most of it.

J-1104 Riverside · labor+$212K
J-1121 Summit Hotel · subcontract+$96K
J-1109 Elm Park · materials+$41K

Ask nextWhy is Riverside labor over?

Job cost variance

The gap between what a job was estimated to cost and what it has cost so far, split by cost category.

CostOpens Costs & estimates

You ask“Are we over-billed anywhere this month?”

Three jobs are billed ahead of cost, $418K in total. Most of it is one job billed to a schedule of values that is running ahead of the work.

J-1104 Riverside+$186K
J-1095 Foundry Lofts+$131K
J-1101 Mason Street+$101K

Ask nextWhich jobs are under-billed?

Work in progress: over- and under-billing

How much you have billed against how much cost you have put in place, job by job — the number that decides whether revenue this month is real.

CashOpens Predictions → WIP aging

You ask“Where does this job finish if nothing changes?”

At the current rate it finishes at $4.19M against a $3.52M budget. CPI is 0.84, so it is paying $1.19 for every $1.00 of work earned.

Forecast at completion$4.19M
80% range$4.02M – $4.37M
Crosses budgetweek 26

Ask nextWhat if labor improves 10%?

CPI, SPI and forecast at completion

Earned-value cost and schedule performance, plus EAC, VAC and TCPI per job, with burn-rate projections for months-to-budget-exhaustion.

CostOpens Predictions → EVM

You ask“What does a foreman actually cost us an hour?”

$48.20 of pay is $71.90 once it is loaded — 49% on top. That is the rate your estimates should be carrying, not the pay rate.

Base pay$48.20
Burden & fringe+$17.30
Insurance & payroll tax+$6.40

Ask nextWhich crews run the hottest rate?

Labor burden and fringe

The difference between a worker's pay rate and what they actually cost the company, including fringe and burden, by job and by employee.

LaborOpens Labor & payroll

You ask“Who is burning overtime, and on which job?”

Crew 4 on J-1112 is at 31% overtime and $38K of premium this month. No other crew on any job is above 12%.

Crew 4 · J-111231% · $38K
Crew 2 · J-110412% · $11K
Crew 7 · J-10959% · $6K

Ask nextWhat does that do to the loaded rate?

Overtime and double-time exposure

Which jobs are running on overtime, where double-time hotspots are forming, and what that is doing to the loaded rate.

LaborOpens Manpower

You ask“Who owes us money past 60 days?”

$2.26M is past 60 days across 9 customers. The largest single balance is one GC at $610K, all of it on one job.

Northline Builders$610K
City of Elm Park$480K
7 other customers$1.17M

Ask nextWhich invoices go past 90 next?

AR aging and collection risk

Open receivables by bucket, by customer and by job, with the retention you are owed and the invoices most likely to go past 90 days.

CashOpens AR / AP

You ask“Did we pay any invoice twice?”

Two payments look like duplicates, $14,860 together: same vendor, same amount, and invoice numbers one character apart.

Keystone Glazing · INV-20418$7,430
Keystone Glazing · INV-2O418$7,430
PaidAug 4 and Aug 11

Ask nextAny other payments worth checking?

AP aging and duplicate invoices

What you owe, how old it is, and which vendor payments look unusual — duplicate invoice numbers, round-number clustering and Benford's Law deviation.

ControlsOpens Financial audit

You ask“What have we committed that has not hit cost yet?”

$1.3M is awarded but not yet costed, across 9 subcontracts. It is real exposure that will not appear in job cost until the first invoice.

Electrical · 3 subcontracts$520K
HVAC · 2 subcontracts$410K
4 other trades$370K

Ask nextWho is billing ahead of progress?

Committed cost and subcontract exposure

Subcontracts awarded but not yet costed, so the commitment is visible before it lands in job cost.

CostOpens Costs & estimates → Subcontracts

You ask“What work is going in without a signed change order?”

Six change orders are pending, and $287K of that work is already in place — the cost is in the job while the revenue is not.

CO-07 · J-1104 Riverside$118K in place
CO-04 · J-1121 Summit Hotel$96K in place
4 smaller change orders$73K in place

Ask nextWhich one has waited longest?

Unapproved change orders

Change orders with work performed but no approval, and the cost already sitting in the job.

CostOpens Executive → Change orders

You ask“What did our companies bill each other this quarter?”

$942K of intercompany billing this quarter, with 2 mismatches where one company posted and the other has not.

Intercompany billed$942K
Posted one side only$18,200
Amount differs$6,450

Ask nextShow the unmatched entries

Multi-entity and intercompany billing

When one of your companies bills another, and how that looks across every company database on the server — with your own vendor record kept out of vendor rankings.

CashOpens Multi-company

You ask“How much signed work is still ahead of us?”

$31.4M of contracted work is still to perform — about 14 months at the rate you are currently burning it.

J-1118 Northgate$5.1M left
J-1121 Summit Hotel$2.6M left
12 other jobs$23.7M left

Ask nextHow much of it is at risk?

Backlog and revenue recognition

Contracted work not yet performed, and where this period's revenue is coming from.

CashOpens Executive → Backlog

You ask“Is anything posted to closed or unallocated jobs?”

37 cost lines worth $52K are sitting on 3 closed jobs, and they are quietly distorting every margin above them.

Job J-0061 · closed May$31K · 19 lines
Job J-0208 · closed Jun$14K · 12 lines
Job J-0190 · closed Mar$7K · 6 lines

Ask nextWho posted them?

Costs posted where they should not be

Unallocated cost, costs on closed jobs, and missing fields in the source data — found before they distort every other view.

ControlsOpens Data health auditor

Example answers use illustrative figures. In the dashboard every one is read live from your own databases, with the rows behind it one click away.

More of the platform

Prediction

Know before you could have known

The forecast on one sample job: the cost as it posts, and the week the overrun is called.

How the forecast works Integrations

Works with the systems you run

ERP, project management, scheduling, payroll and field — with every connector's status published.

See the integrations Pricing

One subscription, every user

Annual, never per seat. Work out what chasing the numbers costs you now.

Pricing & payback Roadmap

What ships next

The next six modules, sequenced by what founding customers asked for.

See the roadmap Security

Read-only by design

Where your data lives, what we test, and how to get the report or the DPA.

Security & trust Open source

Open data, tools and models

Reference data, prompts, agent skills, MCP servers and five lite models — free to use.

See what is open Benchmark

ConstructBench

48 task families across 14 domains, graded field by field. Results coming soon.

See the benchmark About

Frontier AI for construction

Who we are, what we are building, and how we work: read-only, arithmetic shown, open where it helps.

About us

Your numbers are already there. Go look at them properly.

Hosted for you or self-hosted, read-only, every user included. Connected and reconciled against your own reports in a single 90-minute session.

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